Job Summary:
Here at Aventum Group, we have an exciting opportunity for you to be part of our progressive journey as a growing creative department for a Global specialist Insurance Group.
We are at a pivotal point of our extensive growth plan, seeking an Events Co-ordinator. As an integral part of our team, you will play a key role in planning and executing a wide range of events to enhance our brand presence and engage our target audience.
You should have a track record of planning and organising events of varied scale, preferably globally.
Responsibilities:
Event Planning and Execution:
Plan, coordinate, and execute various events, including conferences, seminars, webinars, and corporate functions. Collaborate with internal teams to identify event goals, objectives, and critical messages.
Logistics Management:
Handle end-to-end event logistics, including venue selection, catering, audio-visual setups, and transportation arrangements.
Ensure seamless on-site execution and troubleshoot any issues that may arise during events.
Budget Oversight:
Develop and manage event budgets, ensuring cost-effectiveness and adherence to financial guidelines.
Negotiate with vendors to secure favourable agreements and discounts.
Promotion and Communication:
Work closely with the marketing team to develop promotional strategies for events.
Coordinate creating of marketing materials, including invitations, merchandise, and social media content.
Stakeholder Engagement:
Cultivate and maintain relationships with internal and external stakeholders, including vendors, sponsors, and partners.
Collaborate with cross-functional teams to ensure alignment with overall marketing and business objectives.
Post-Event Analysis:
Conduct post-event evaluations to measure the success of each event and gather feedback for continuous improvement.
Provide comprehensive reports on key performance indicators and return on investment.
Education and Qualifications:
Knowledge, skills & experience:
Proven experience in event planning and coordination, preferably in a corporate or insurance industry setting.
Strong organisational and project management skills with the ability to multitask and meet tight deadlines.
Excellent communication and interpersonal skills.
Detail-oriented with a keen eye for quality and creativity.
Proficiency in Microsoft Office Suite.
Aptitude:
Outcome-focused, self-motivated, enthusiastic and driven!
Team worker with the ability to work on their initiatives.
Professional approach to relationships.
