Executive Assistant

Who We Are

Since its inception, Aventum Group has sought to take a different approach to insurance. We are on a mission to be ‘the most inspiring specialty (re)insurance group in the world’. 

At the heart of Aventum are our people. Our employees collaborate in dynamic, service-focused teams. Together, we strive daily to achieve our goals and objectives with a shared dedication to revolutionising the insurance industry for the better.

The Company offers a competitive benefits package via a flexible benefits platform. In addition to core benefits, employees can tailor their benefits according to their individual needs.

Employee development is key to the ongoing development of Aventum on the whole. We invest in our people, empowering them to grow their careers and advance within the Group. Our dynamic culture is rooted in the continuous desire of our people to learn and challenge themselves. 

Role Summary

We are seeking a highly organised and proactive Executive Assistant to support our technology executives in a fast-paced and dynamic environment. This role requires exceptional organisational skills, attention to detail, and the ability to manage multiple priorities with efficiency. You will act as a trusted partner, ensuring smooth daily operations for the tech leadership while facilitating communication and coordination across teams.

Role Accountabilities

Travel Arrangements

• Booking flights, hotels, transportation, and other accommodations for business travel, ensuring itineraries are well-planned and efficient.

• Maintain diaries and contacts to ensure the best use of time in line with working priorities.

• Organise internal and external meetings, book venues and meeting rooms make arrangements for equipment and catering and ensure invitations and notes are distributed in a timely fashion.

• Organise travel itineraries for members of the team e.g. travel, accommodation and currency arrangements.

Document Preparation

• Drafting and editing documents, presentations, reports, and other materials as requested by the executive. Where appropriate, undertake copy and audio typing (where required), compiling minutes, correspondence, reports, spreadsheets, presentations, and meeting agendas to ensure information is presented in the most effective manner.

• Develop internal and external relationships with key contacts.

• Handle correspondence, emails, and communications on behalf of the CTO.

Project Support

• Assisting with special projects or initiatives as assigned by the executive, which may involve research, analysis, and coordination with other team members.

• Manage CTO calendars, schedule department, partnership and ancillary meetings.

• Prepare reports, presentations, and technical documentation as needed for Tech Leadership.

• Support CTO and leadership in strategic planning, goal tracking, and project follow-ups.

• Manage departmental communications, ensure smooth collaboration and action tracking across the function.

Events Management

• Planning, coordinating, and executing events such as conferences, seminars, corporate retreats, and social functions, including venue selection, catering, logistics, and coordination with vendors.

• Any additional duties as assigned.

Role Requirements

• Strong diary management experience for more than one stakeholder

• Experience as an Executive Assistant within the insurance industry

• Serve as a liaison between the tech team and other departments, ensuring smooth collaboration.

• Organise and coordinate leadership meetings, off-sites, and events including agenda preparation, minute taking and follow-ups.

• Assist with budget tracking, vendor management, and procurement processes for tech tools and services.

• Maintain and improve internal documentation, knowledge bases, and operational processes where appropriate

• Collaborate with the other EAs in the group where required on group wide initiatives

• Support key tech initiatives by tracking deadlines, milestones, and deliverables.

• Help plan and execute team off-sites, hackathons, and other tech events.

• Manage onboarding and off-boarding processes for tech team members.

Role Requirements

• Strong diary management experience for more than one stakeholder

• Experience as an Executive Assistant within the insurance industry

Skills and Abilities

• Organised

• Accuracy, precision and attention to detail

• Being able to prioritise various tasks at once

• Strong relationship-building and communication

Management Duties

• No

We are an equal opportunity employer, and we are proud to share that 93% of our employees say they can be themselves at work. We aim to hire our industry's finest people because the best people drive the best outcomes. And we forever challenge the status quo because we know there are always ways to improve things. Because together, we're limitless.

We value applicants from all backgrounds and foster a culture of inclusivity. We understand the need for flexibility, so work in a hybrid model. Please let us know if you require any reasonable adjustments during the recruitment process.

FCA Conduct Rules

Under the Senior Managers and Certification Regime the FCA and Aventum expects that:

1. You must act with integrity

2. You must act with due skill, care and diligence

3. You must be open and cooperative with the FCA, the PRA and other regulators.

4. You must pay due regard to the interests of customers and treat them fairly.

5. You must observe proper standards of market conduct

6. You must act to deliver good outcomes for retail customers