Role Summary
The HR Assistant provides support to the HR team and reports to the Chief People Officer. The role provides administration support to the HR and Recruitment teams and assists employees throughout their employee life cycle.
Role Responsibilities
General HR administration
Assist with new joiner onboarding activities including (but not limited to) adding new joiners to ADP, issuing first-day details, management of handbook and compliance documents on ADP, updating the probation tracker, management of onboarding survey and witnessing of contracts.
Provide assistant with the new joiner benefits documentation, including adding new joiners and removal of leavers to and from Aventum Advantage.
Answer and respond to HR department queries, escalating as necessary.
Ongoing accurate management of employee files.
Identify any short and long-term issues requiring HR support.
Assist and support the HRBP’s with projects when required.
Assist and support the L&D Coordinator as and when required.
Complete reference letters when requested.
When required assist with the set up of new starters in the Screening system.
Assist with the coordination and monitoring of the performance management system.
Assist and update employee records and those covered by the Aventum travel insurance policy as and when required.
Use formal reporting mechanisms, as defined by Risk and Compliance or Internal Audit, to promptly notify relevant parties of any perceived new risks or failures of existing control measures.
At all times, consider the effect of any actions taken on the customers of the Company, to improve their experience.
All employees must endeavour to provide accurate, complete and appropriate data, by the Company's data policy, as part of their roles and responsibilities at all times.
Recruitment
Maintains the recruitment tracker such as logging CVs, and updating the interview spreadsheet.
Assists with interview confirmations and sends them out to internal and external.
Checking the company websites to make sure all roles are live and up to date.
Makes sure that all CVs are kept organised, agency CVs are kept separate from CV's sourced by the recruitment team.
Attends candidate meetings, taking notes and providing feedback on the individual to see if they are the right fit for Aventum.
Role Requirements
Understanding of insurance and the Lloyd’s market.
Understanding of current Employment Law and regulations.
Ability to analyse data and present results clearly and concisely.
Medium to advanced IT skills.
Experience using HR information systems.
Skills & Abilities
Excellent verbal and written communication.
Questioning and listening skills.
Excellent interpersonal skills and ability to build productive relationships with stakeholders within the business.
Ability to multi-task, manage conflicting priorities and work well under pressure.
Comfort with dealing with all levels of the Company.
Negotiation and influencing skills.
Attention to detail.
Accuracy of information provided.
Attendance and timekeeping.
Flexibility and willingness to take on additional responsibilities and work.
Willingness to assist colleagues when needed.
Organisation and prioritisation skills.
Willingness to learn and adapt to the needs of the HR team and business as a whole.
Desire to self-develop and acquire new skills.
